I keep your deal files moving, so you can stay with your clients.
I draft, track and follow up on your deal paperwork, under your direction. You review and approve everything.
1,000+ Ontario residential transactions coordinated
See what agents say
Works inside the systems you already use
Transaction coordination is what I do. Social media management is available as an add-on for my transaction coordination clients. Everything waits for your approval.
Ontario residential, sale and lease. From the first draft to the closing file, done under your direction.
Available only to my transaction coordination clients. I design posts to match your brand and write captions in your voice. Nothing goes live until you approve it.
You stay responsible for checking each post against your brokerage’s advertising rules.
Getting started takes one call. After that, you send instructions and approve the results.
We talk through your deal volume and the help you need. Pricing is set on this call.
We agree how you send requests and how drafts and posts come back to you for approval.
Send instructions as deals come in. I prepare the work and hold it until you approve it.
Three rules I keep on every file, for every client.
Paperwork stays in draft and posts stay unscheduled until you approve them.
Every client has separate files, accounts and workflows. One client's deals and content are never shared with another.
Names, dates and figures come from your instructions and verified sources. Anything unclear gets flagged and asked about.
I'm John Ko. I have coordinated the paperwork on more than 1,000 Ontario residential transactions.
I work remotely with real estate agents and teams across Ontario, most of them in the Greater Toronto Area. I handle the administrative side of each deal so you have more time for the people in it.
Need more hands? I co-founded August Solutions, a real estate virtual assistant team that works as an extension of what I do.
I am not a registered real estate salesperson or broker. I work under your direction and your brokerage's. Advice, negotiation and representation stay with you and your brokerage.
Real reviews from agents I support. Shared with initials for their privacy.
Working with John has been an incredible experience. He is highly intuitive, learns very quickly, and adapts seamlessly to my style of work as well as my communication with clients. He immediately made my life easier and his deep understanding of the paperwork involved in a real estate transaction has been invaluable, allowing me to focus more on client relationships. Above all, John is extremely trustworthy, which gives me complete confidence in delegating important tasks. I would highly recommend him to any real estate professional looking for reliable and skilled support.
N.K.Real estate agentI have been working with John for a few years now and words cant express how grateful I am for his service, friendship and attention to detail. My analytical mind want things a specific way and John gets me! I don’t need to train him on that.
S.L.Real estate agentJohn is an amazing VA. He’s a quick learner, comes with a wide breadth of real estate knowledge, great at keeping my business organized and efficient.
F.S.Real estate agentExcellent service
Straight answers before you book a call.
I handle the administrative side of a deal under your direction: drafting offer, listing and lease paperwork from your instructions, preparing documents for e-signature and following up on signatures, tracking condition and deposit deadlines, and preparing lawyer packages and closing files. You review and approve everything.
Remotely. I’m a virtual transaction coordinator working inside the systems you already use, with agents across Ontario, most of them in the Greater Toronto Area (GTA).
No. I provide administrative support under your direction and your brokerage’s. Advice, negotiation and representation stay with you and your brokerage.
No. I track deposit deadlines so nothing is missed, but I never hold, receive or handle deposits or any money in a transaction.
Yes. I support both real estate teams and solo agents.
Realm/TRREB, Matrix/ITSO, GeoWarehouse, DocuSign, Authentisign, Digisign, Supra, BrokerBay and CRMs.
No. Social media management is an add-on for my transaction coordination clients only.
No. Paperwork stays in draft and posts stay unscheduled until you approve them.
Pricing depends on your deal volume and the services you need, so we set it together on a 30-minute discovery call.
Pricing depends on your deal volume and the services you need, so we set it together on a 30-minute call. When you book, I ask for your name, whether you’re a solo agent or a team, and anything that helps me prepare.