What Can a Transaction Coordinator Do in Ontario?
Short answer: An unregistered transaction coordinator in Ontario can handle the administrative side of a deal: drafting from your instructions, tracking dates, following up on signatures and keeping the file complete. Advising, negotiating, pricing and anything else that counts as trading stays with you and your brokerage.
"What exactly would you do?" is a fair first question. In Ontario, the answer has a clear line, because some parts of a deal can only be done by a registrant. Here is that line, deal stage by deal stage.
What a TC can do, by deal stage
Listing
- Prepare listing paperwork, amendments, suspensions and relists for your review
Offer
- Draft offers and leases on current forms from your written instructions
- Check names, property details and dates against your sources
- Set documents up for e-signature for you to review and send
Accepted
- Follow up with the parties you approve until every signature and initial is in
- Track the deposit deadline and follow up until your office confirms the receipt
Conditions
- Track every condition date as a real calendar date
- Draft waivers or notices of fulfillment when you instruct
Firm to closing
- Draft client update emails for your review
- Prepare the lawyer package and a complete, consistently named closing file
What stays with you
In Ontario, you can't trade in real estate unless you're registered with the Real Estate Council of Ontario (RECO) and employed by a brokerage. A TC who isn't registered doesn't do registrant work. These stay with you and your brokerage:
- Advising buyers and sellers, including what to offer or accept
- Negotiating and presenting offers
- Setting prices, terms and commission
- Giving and explaining the RECO Information Guide
- Anything your brokerage or Broker of Record says requires a registrant
Deposits are held by the brokerage, or by another party named in the agreement, never by a TC. I track them, but I never hold or move money.
Want a clear split of tasks for your own files? We can map it out on a call. Book a call
How the handoff works
You decide. I draft. You review and approve. Nothing goes to clients or the other side until you say so. If an instruction is unclear or two sources don't match, I stop and ask instead of guessing.
If you're not sure what a TC may do at your brokerage, ask your Broker of Record. They set the rules.
Common questions
Can a TC talk to my clients?
For admin only, and only as you approve: for example, asking for a signature or a missing document. Anything about price, terms or advice stays with you.
Can a TC send offers to the other side?
Only when you've reviewed and approved the offer and asked for it to be sent. Presenting and negotiating stay with you.
General information only, not legal advice.
